Update: MyCoursEval is now Anthology Course Evaluations. Users can expect some minor visual changes while the user experience remains the same.
Procedures for Administration & Recommended Practices
In order to ensure a standardized student experience and optimize student response rate, please follow these procedures and recommended practices when administering evaluations.
Learn more about procedures for evaluation administration and recommended practices
How do I access and navigate the online course evaluation system?
You will use your Lafayette SSO to login to the Anthology Course Evaluations system. The login link can be found at multiple access points:
- By following the “Anthology Course Evaluations Login” link in the right-side menu of this webpage.
- Under the “Manage My Courses” block through MyLafayette for faculty.
- For students, a link to Anthology Course Evaluations will be found in their “Taking Courses” block on MyLafayette.
- By following the login link in any automated email sent by Anthology Course Evaluations (sender name: Laf Course Evals) to faculty and/or students.
Please view the Instructor Experience video or the Department Administrator Experience video, whichever is appropriate, to gain an understanding of your view of the course evaluation dashboard when you login. (Note: These videos refer to the system under its prior moniker, My CoursEval.)
When can students complete their evaluations?
Students are able to complete course evaluations at any point during the open evaluation periods that are held at the end of a term. Check the Important Dates page for information about upcoming open periods for course evaluations. Faculty are expected to devote 15 minutes of class time to administer evaluations during this open period.
It may be helpful to inform students of the day you plan to allow time for evaluations to be completed in class before the evaluation periods open.
When will students be sent the link for course evaluations?
Students will be sent an automated email (sender name: Laf Course Evals) on the first day of the evaluation open period from Anthology Course Evaluations with their list of courses to be evaluated this semester as well as the link to log-in to the Anthology Course Evaluations system.
Students can also go to courseevals.lafayette.edu and access course evaluations by clicking “Anthology Course Evaluations Login” on the right side menu or find the Anthology Course Evaluations link in the “Taking Classes” block on their MyLafayette portal.
Students will also be sent automated reminder emails from Anthology every 3 days once the evaluation period opens, plus one on the final day of the evaluation period, informing them of which courses they have not yet evaluated until all of their course evaluations are completed or the evaluation period closes, whichever comes first.
How do I administer evaluations?
Ask students to login to see their evaluations through (1) the Lafayette Course Evaluations website, (2) one of the emails that was generated and sent to them by the Anthology Course Evaluations system (sender name: Laf Course Evals), or (3) the course evaluations link under the “Taking Classes” block on their MyLafayette portal.
Once logged in, students will see a list of all of their courses that are being evaluated. They will select your specific course and begin the evaluation.
You may also send your students a direct link for your courses. After you have logged in to Anthology, copy the Share Link listed under your course and send it to your students. Note: The link will appear to not work for you, however, it will work for your students once they sign in and the system recognizes that they are enrolled in the course.
I would like my students to complete the course evaluations on a specific day or time. What are recommendations for doing so?
As a recommended practice, the open period is designed to give flexibility to students in completing their course evaluations, and faculty members in administering the evaluations during class. However, there may be reasons why faculty members wish to have their students complete the course evaluations after a specific time during the open period. Faculty members can indicate on the syllabus, during class, and on any course sites, that students hold off on completing their evaluations of the course until the designated day during the open period when they will be administered during class, and the reasons as to why. Faculty members can also remind the students of this expectation just prior to the open period. This does not completely restrict students from filling out the evaluations outside of the designated time, but can prevent students from completing them before the desired date.
A student completed their evaluation of my course before I administered evaluations in class. Can students update their evaluations?
Yes, students are able to edit their course evaluations anytime during the open evaluation period by logging in to the course evaluation system and going to their completed surveys. Once the evaluation period closes, course evaluations cannot be edited or updated.
How often should I remind students to complete evaluations?
Students will be sent automated reminder emails from Anthology (sender name: Laf Course Evals) every 3 days once the evaluation period opens, plus one on the final day of the evaluation period, informing them of which courses they have not yet evaluated until all of their course evaluations are completed or the evaluation period closes, whichever comes first.
In addition, faculty members will also be sent automated emails (sender name: Laf Course Evals) from Anthology every 5 days once the evaluation period opens, plus one on the final day of the evaluation period, informing them of how many students have completed evaluations in their courses. If response rates are low after in-class administration (e.g. less than 75%), faculty are encouraged to reach out to their students and invite them to complete the course evaluation as soon as possible.
I have a course listed that I don’t want to be evaluated or I want to use my own evaluation tool. What do I do?
As per the Faculty Handbook 184.108.40.206.2.1, faculty members should email the Provost at email@example.com with their reason for not using the standard evaluation.
Upon approval, faculty members will be asked to complete a Qualtrics survey so that the Course Evaluations team is able to turn the appropriate courses off in the Anthology Course Evaluations system.
No courses can be turned off once the evaluation period opens.
I have a course missing that should be evaluated using Anthology Course Evaluations. What do I do?
Independent studies and honors courses, internships, and classes with enrollment under five are not evaluated as per the faculty handbook (220.127.116.11.2.1).
If your course does not fall within any of those categories and is missing, email firstname.lastname@example.org and notify them of your situation.
I have students on my roster that told me they withdrew from the course. What do I do?
The student may not have officially submitted their request to withdraw from the course or the processing of their request is still on-going. It will be important for students to check that they have been officially withdrawn from the course if they are still enrolled according to Banner.
Check the College’s academic calendars for term specific withdrawal deadlines. Enrollment information will be updated regularly after the withdrawal deadline but before the start of the evaluation period.
Faculty are encouraged to check their rosters after logging in to Anthology Course Evaluations in the days preceding the evaluation period.
I am unable to login to the course evaluations site. What do I do?
I’ve logged in and the system is saying “Report Unavailable” for my courses. What does that mean?
Under “My Reports” in Anthology, courses will show a large red button that says “Report Unavailable” until course evaluations are completed and results are released to faculty members. Evaluation Reports will be released after the deadline for faculty members to submit semester grades has passed.
Faculty can monitor the response rate and how many students have submitted evaluations by looking at the circular percentage “thermometer” on the right side of the screen for each course. Underneath the big red “Report Unavailable” button, the systems will say how many days are left in the evaluation period, if it is still open.
When do evaluation reports become available?
Generally, evaluation reports will be available to faculty members and department heads/program chairs several days after course grades are due. Exact timing may vary depending on office closures and when the course evaluation team receives confirmation that all course grades have been submitted. Faculty members will receive an automated notification from the system the day after reports have been made available.
Who has access to my evaluation reports?
Only individual faculty members will have access to their full evaluation reports that include student comments. Faculty members can download copies of their reports as .pdf files for their own usage and records. Individual faculty members will be able to readily access 3 variations of their reports: numerical results only, comments only, and a combined report.
Department heads and program chairs have access to numerical or quantitative data from evaluation reports for courses and faculty members within their department or program.
In addition, quantitative data for campuswide evaluation reports from the last 7 years are accessible to the Lafayette community. For more information on how to access this data, head to the Evaluation Reports page.
Where can I find previous years' evaluations?
A faculty member’s prior individual evaluation reports can be found in the system under “Evaluation Reports” in the Reports menu. Evaluation Reports from the last 7 years across campus can be found either on the old “Faculty Evaluations” website or within the Anthology Course Evaluations system, depending on how the evaluations were originally administered. You can find more information about accessing evaluations on the Evaluations Reports page of the Course Evaluations website.
Are there any recommendations about how to analyze my course evaluations, including student comments?
Faculty members are welcome to analyze their course evaluation results in a myriad of ways for their own personal usage. After logging in to the system and going to Evaluation Reports under the Reports menu, faculty members can access and change the reporting parameters as desired under the “Report Options” link above their evaluation reports table. Click on the image below to expand and view all report options.
If you would like to conduct a thematic analysis of comments within your digital evaluation results, there are some strategies that may help in that process. Please visit the page on Performing Thematic Analyses on Comments.
Is it possible to view all of the responses of a single student on my course evaluations?
Within your complete evaluation report, student responses may be randomized or may not be in the exact same response placement from question to question, such as in cases when students do not answer all qualitative questions.
When viewing the comments on your course evaluation reports in your internet browser, you may view the other responses of a student by clicking on the blue magnifying glass to the right of the response in question. Another window or tab will open showing that student’s complete evaluation response. This may be a helpful tool for thematic analysis of comments.