Accessing Course Evaluation Software

You can access the course evaluation software by logging into the CoursEval site with your Lafayette SSO. The CoursEval log-in link can be found at multiple access points:

  • By following the “CoursEval Login” link in the right-side menu of this webpage.
  • Under the “Manage My Courses” block through MyLafayette for faculty.
    • For students, a link to CoursEval will be found in their “Taking Courses” block on MyLafayette.
  • By following the link in any automated email sent by CoursEval (sender name: Laf Course Evals) to faculty and/or students.

Please view the Instructor Experience video or the Department Administrator Experience video, whichever is appropriate, to gain an understanding of your view of the course evaluation dashboard when you login.

 

Report Availability

Generally, evaluation reports will be available to faculty members and department heads/program chairs several days after course grades are submitted. Check back later for the exact release date for spring 2021 evaluation reports. 

Faculty members can download copies of their reports as .pdf files for their own usage. Individual faculty members will be able to readily access 3 variations of their reports: numerical results only, comments only, and combined reports consisting of both the numerical results and comments. Only individual faculty members will have access to student comments on their course evaluations.

For information on how to view the quantitative data for evaluation reports from the last 7 years, head to the Evaluation Reports page.

Important Terminology

Below are a few definitions of terms  to be aware of when reviewing evaluation reports (Source: CoursEval).

  • N: The number of responses for a question.
  • Group median. (GMed): Calculated estimate of where the true median would have been had there been less granularity in the scale used. Also known as the “interpolated median” which is a useful measure for situations where the total range of answers to a question is relatively narrow (e.g. Likert scales).
  • Frequency distribution: Distribution of answers across all responses.

Viewing & Customizing Reports

FAQs: Administering Evaluations

When can students complete their evaluations?

Check the Important Dates page for information about upcoming open periods for course evaluations. Faculty are expected to devote 15 minutes of class time to administer evaluations during this open period. 

It may be helpful to inform students of the day you plan to allow time for evaluations to be completed in class before the evaluation periods open. 

When will students be sent the link for course evaluations?

Students will be sent an automated email (sender name: Laf Course Evals) on the first day of the evaluation open period from CoursEval with their list of courses to be evaluated this semester as well as the link to log-in to the CoursEval system.

Students can also go to courseevals.lafayette.edu and access CoursEval by clicking “CoursEval Login” on the right side menu or find the CoursEval link in the “Taking Classes” block on their MyLafayette portal. 

Students will also be sent automated reminder emails from CoursEval every 3 days once the evaluation period opens, plus one on the final day of the evaluation period, informing them of which courses they have not yet evaluated until all of their course evaluations are completed or the evaluation period closes, whichever comes first.

How do I administer evaluations?

Ask students to login to see their evaluations through (1) the Lafayette Course Evaluations website, (2) one of the emails that was generated and sent to them by the CoursEval system (sender name: Laf Course Evals), or (3) the course evaluations link under the “Taking Classes” block on their MyLafayette portal. 

Once logged in, students will see a list of all of their courses that are being evaluated. They will select your specific course and begin the evaluation.

You may also send your students a direct link for your courses. After you have logged in to CoursEval, copy the Share Link listed under your course and send it to your students. Note: The link will appear to not work for you, however, it will work for your students once they sign in to CoursEval and the system recognizes that they are enrolled in the course.

I would like my students to complete the course evaluations on a specific day or time. What are recommendations for doing so?

As a recommended practice, the open period is designed to give flexibility to students in completing their course evaluations, and faculty members in administering the evaluations during class. However, there may be reasons why faculty members wish to have their students complete the course evaluations after a specific time during the open period. Faculty members can indicate on the syllabus, during class, and on any course sites, that students hold off on completing their evaluations of the course until the designated day during the open period when they will be administered during class, and the reasons as to why. Faculty members can also remind the students of this expectation just prior to the open period. This does not completely restrict students from filling out the evaluations outside of the designated time, but can prevent students from completing them before the desired date.

How often should I remind students to complete evaluations?

Students will be sent automated reminder emails from CoursEval (sender name: Laf Course Evals) every 3 days once the evaluation period opens, plus one on the final day of the evaluation period, informing them of which courses they have not yet evaluated until all of their course evaluations are completed or the evaluation period closes, whichever comes first.

In addition, faculty members will also be sent automated emails (sender name: Laf Course Evals) from CoursEval every 5 days once the evaluation period opens, plus one on the final day of the evaluation period, informing them of how many students have completed evaluations in their courses. If response rates are low after in-class administration (e.g. less than 75%), faculty are encouraged to reach out to their students and invite them to complete the course evaluation as soon as possible.

I have a course listed that I don’t want to be evaluated or I want to use my own evaluation tool. What do I do?

As per the Faculty Handbook 4.2.1.1.2.1, faculty members should email the Provost at provostoffice@lafayette.edu with their reason for not using the standard evaluation.

Upon approval, faculty members will be asked to complete a Qualtrics survey so that the Course Evaluations team is able to turn the appropriate courses off in the CoursEval system.

No courses can be turned off once the evaluation period opens.

I have a course missing that should be evaluated using CoursEval. What do I do?

Independent studies and honors courses, internships, and classes with enrollment under five are not evaluated as per the faculty handbook (4.2.1.1.2.1).

If your course does not fall within any of those categories and is missing, email courseevals@lafayette.edu and notify them of your situation.

I have students on my roster that told me they withdrew from the course. What do I do?

The student may not have officially submitted their request to withdraw from the course or the processing of their request is still on-going. It will be important for students to check that they have been officially withdrawn from the course if they are still enrolled according to Banner.

Check the College’s academic calendars for term specific withdrawal deadlines. Enrollment information will be updated regularly after the withdrawal deadline but before the start of the evaluation period.

Faculty are encouraged to check their rosters after logging in to CoursEval in the days preceding the evaluation period.

I am unable to login to the course evaluations site. What do I do?

Contact help@lafayette.edu or call 610-330-5501 for assistance. 

FAQs: Evaluation Reports

I’ve logged in and the CoursEval system is saying “Report Unavailable” for my courses. What does that mean?

Under “My Reports” in Courseval, courses will show a large red button that says “Report Unavailable” until course evaluations are completed and results are released to faculty members. Evaluation Reports will be released after the deadline for faculty members to submit semester grades has passed.

Faculty can monitor the response rate and how many students have submitted evaluations by looking at the circular percentage “thermometer” on the right side of the screen for each course. Underneath the big red “Report Unavailable” button, the systems will say how many days are left in the evaluation period, if it is still open.

Where can I find previous years' evaluations?

Evaluation Reports from the last 7 years can be found either on the old “Faculty Evaluations” website or within the CoursEval system, depending on how the evaluations were originally administered. You can find more information about accessing evaluations on the Evaluations Reports page of the Course Evaluations website.

 

 

Are there any recommendations about how to analyze student comments on my course evaluations?

If you would like to conduct a thematic analysis of comments within your digital evaluation results, there are some strategies that may help in that process. Please visit the page on Performing Thematic Analyses on Comments.

Is it possible to view all of the responses of a single student on my course evaluations?

Within your complete evaluation report, student responses may be randomized or may not be in the exact same response placement from question to question, such as in cases when students do not answer all qualitative questions.

When viewing the comments on your course evaluation reports in your internet browser, you may view the other responses of a student by clicking on the blue magnifying glass to the right of the response in question. Another window or tab will open showing that student’s complete evaluation response. This may be a helpful tool for thematic analysis of comments.